1.4 Planning and permits
Getting your papers in order

Sound planning is key to proactively identifying hazards. Planning must, so far as is reasonably practicable, involve consultation with the employees who will ultimately perform the work.

Consultation is a legal requirement and an essential part of managing health and safety risks. A safe workplace is more easily achieved when everyone involved in the work communicates with each other to identify hazards and risks, talks about health and safety concerns and works together to find solutions. Whilst consultation does not mean agreement in all cases – effective consultation often results in agreement.

Hopefully you would never consider starting a construction project without a building permit or plan in place. The precise same mindset should be transferred to how we think about OHS prior to the project commencing. Work has to be planned and scheduled sensibly, in order to

  • allow employees and subcontractors enough time to do their work;
  • ensure that they have access to the appropriate risk controls;
  • provide a level of supervision at the right times in the build (as is necessary); and
  • ensure the work is undertaken safely.

Work near powerlines poses a significant risk of injury and death. The common hazards associated with work in close proximity to powerlines involve the use of mobile plant (excavators or cranes), the erection of a scaffold and deliveries.

Every asset owner (power company) will require you obtain a permit from them prior to commencing any work in and around the “no go zone”. The permit will list a strict set of conditions that must be followed at all times. There is a considerable amount of lead time to receive these permits so applications should be made months in advance.

Work on or adjacent to roadways is classed as high risk construction work as it presents a risk both to workers and members of the public. There have been serious incidents and near misses involving employees, subcontractors and members of the general public as a result of obstructed roadways and footpaths during construction.

Due to the high risk of this type of work, a Safe Work Method Statement (SWMS) must be produced prior work commencing on or around roads. The SWMS should make reference to the relevant traffic management plan, which should in turn be prepared by a specialist traffic control company and available on site.

The traffic management plan will state the controls that are required to be implemented based on the type of road that the work is being carried out in proximity to. Naturally, the expectations around safety controls differ between a busy highway and a quiet suburban side-street and can range from full road closures or diversions, to night works or simply providing basic signage. The requirements for formal traffic management and traffic management plans also differ depending if your road is managed by VicRoads, your local shire or your council. As a builder, you must check that the appropriate risk controls have been implemented.

In addition to the controls stated on the traffic management plan, regular safety procedures should be undertaken. Some things to keep in mind are:

  • While Personal Protective Equipment (PPE) is the least effective form of risk control, it must be used for work of this nature in conjunction with more effective risk controls.
  • Mobile phones can create a distraction to traffic controllers and workers involved in high risk work. Rules should be in place which limit their use and therefore reduce the likelihood of distraction and error.

*The existing Road Safety (Traffic Management) Regulations 2009 will sunset on 27 October 2019 and, as a consequence, are to be remade. In accordance with the Subordinate Legislation Act 1994, a Regulatory Impact Statement (RIS) has been prepared in relation to the proposed new Road Safety (Traffic Management) Regulations 2019. Public comments are invited on the RIS and accompanying Regulations.

Ask us Anything...